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Crewing Standard Procedures

Definition of Terms:

Accreditation:
refers to the grant of authority to a foreign principal to engage Ukrainian seafarers
for specific ships through a licensed agency for marine employment.

Principal:
refers to a foreign person, partnership or corporation engaging and employing
Ukrainian seafarers through a licensed crewing/manning agency.

Shipowner:
refers to the owner of the ship or any other organization or person, such as the
manager, agent who has assumed the responsibility for
operation of the ship from ship owner and who on assuming such responsibilities
has agreed to take over all the attendant duties and responsibilities

Enrollment:
refers to the enlistment to the administration of a vessel by an
accredited/registered principal to its appointed crewing/manning agent for the purpose
of employing seafarers.

Agency:
refers to a licensed crewing/manning agency, or to any person, partnership or corporation
duly licensed or his duly authorized representative to recruit
and deploy seafarers for maritime employment.

Marketing:

A.L.M.A also referred to as Agency, through its Marketing Department, sends a business proposal to prospective Principal abroad or meets the prospective Principal personally to discuss the terms and conditions stipulated in the compilation of documents inside the brochure. Should the Principal agree to the propositions stipulated in the business proposal, a Special Power of Attorney and Ship Manning Agreement (SHIPMAN 2009; CREWMAN-A, 2009; CREWMAN-B, 2009) will be signed to close the transaction. These documents, along with a Job Order/Crew Request should be submitted by the Principal to A.L.M.A. for registration and authentication

Upon receipt of the authenticated documents, the Agency submits them to the Administration (Ministry of Labor and Social Policy of Ukraine) in order to register a full and permanent accreditation which is renewable every 5 years. A copy of accreditation certificate will be sent to the Principal for their records.

Complete Requirements for Accreditation of the Principal and Enrollment of the Vessel:

The following documents are required by the Administration prior to accreditation of the Principal and enrollment of the vessel:

a) Authenticated Crew Management Agreement and Special Power of Attorney containing among others the responsibilities of both principal and crewing/manning agency with respect to the employment of seafarers.

b) List of vessels and their particulars/vessel specifications, including IMO number.

c) Crew complement of the principal and their corresponding wage scales.

d) Principal's valid business license, registration certificate or equivalent document or proof of existence of business validated or certified by the issuing authority in the host country.

e) Other documents which the Administration may deem necessary.

The Vessel Specification will reflect the name of the vessel and other pertinent data needed by the Administration prior to its enrollment.

The pertinent data needed may be seen, as follows:

1. Name of Principal

2. Address of Principal

3. Name of Vessel

4. Type of Vessel

5. Ex-Name of Vessel (for new vessel enrollment)

6. Nationality of Vessel

7. Gross Tonnage

8. Port/Flag Registry

9. Year Built

10. Type of Engine

11. Expected Joining Port

12. Length of Registry

13. IMO Number

14. Call Sign

Crew Selection, Hiring, and Medical Examination:

With utmost care, the selection and hiring of the seafarers are conducted by the A.L.M.A. while medical examination is administered by its accredited medical clinic thoroughly. The A.L.M.A. must ensure that only physically and psychologically qualified seafarers are sent to the Principal's vessels.

Ticketing and Deployment:

As soon as the seafarers are ready, the A.L.M.A. will communicate with the Principal to send the plane tickets needed, either by PTA or by the Principal sending the cash equivalent of the airfare or other, if will be using Crew Management Agreement (SHIPMAN 2009; CREWMAN-A, 2009; CREWMAN-B, 2009). Once the plane tickets are received, the A.L.M.A. will deploy the seafarers as soon as possible to meet the vessel's requirement and avoid delay.

A.L.M.A. - Crew Mamagement for owners

Links

Currency Converter - Universal Currency Convertor

International Association of Dry Cargo Shipowners - INTERCARGO

International Association of Independent Tanker Owners - INTERTANKO

International Federation of Freight Forwarders Associations - FIATA

International Labour Organization - ILO I

nternational Maritime Mobile Satellite Organization - INMARSAT

International Maritime Organization - IMO

International Ship Suppliers Association - ISSA

International Transport Workers' Federation - ITF

Sea News - Sea News